Logistics
Meeting Materials
Ann Becker and Associates, Inc. (ABA), has always worked with the goal of minimizing waste in its events – to save the client’s and the event attendees’ funds, and to show respect for all resources, renewable or otherwise. As such, some ofl materials for the 2011 EFRI Conference will be posted online, such as the Grantee highlights, session presentations, and a link to pre-registration so you can see who else is coming to the Conference. We will still provide participant packets at registration check-in, including the Conference agenda, poster session floorplan, and the hotel layout. Materials for the breakout sessions will be handled at the discretion of the Program Directors in charge of the sessions. We will also provide complimentary Wi-Fi in the meeting space, so you can view the documents from your own laptop, and the evaluation surveys will also be collected electronically.
Wednesday Arrival and Friday Departure
Wednesday evening offers an optional workshop for EFRI Grantees, entitled "From the Research Lab to Commercialization via the Small Business Programs," and presented by Cheryl Albus, an NSF Program Director within the ENG/IIP.
Grantees can set up their posters starting Thursday morning at 7:00am in the Capital View Ballroom (14th Floor). Beverages will be offered, as breakfast will be available beginning at 7:30am in the Potomac Ballroom Foyer (Lobby Level). The Annual Grantees Conference officially opens at 8:30am with the NSF Welcome and Opening Remarks.
We will adjourn no later than Noon on Friday, March 25.
Site and Accommodations
The Key Bridge Marriott is located at 1401 Lee Highway in Arlington, Virginia, just across the Francis Scott Key Bridge from the Georgetown district of Washington, DC. Guests can be reached at telephone 1-703-524-6400 and by fax at 1-703-524-8964.
We have reserved a block of guest rooms at the Key Bridge Marriott at the group rate of $209, single/double occupancy, plus state and local taxes (currently 10.25%). Click here to make your guest room reservations and type in your check-in date to begin. Or call the Key Bridge directly at 703-524-6400, or Marriott Reservations at 800-676-2959 and be sure to reference the “NSF EFRI Grantees Conference.” If you need it, our Group Code is nsinsia.To secure our group rate and ensure availability, please make your reservations by Friday, February 25, 2011, and before our block fills.
Key Bridge guest amenities include a full-service health club with Universal weight equipment, free weights, sauna, indoor (and seasonal outdoor) swimming pool, and whirlpool; in-room coffee and tea service; and weekday newspaper delivery to your door. Check-in time is 4:00pm; check-out time is 1:00pm.
Registration
If you register and pay by February 25, 2011, the Conference registration fee is $150. Thereafter and onsite, the fee increases to $175. Registrations secured with a purchase order by this date also qualify for the early rate. NSF staff are required to register and pay the registration fee, which is a reimbursable expense, in accordance with their attendance plans.
Local Transportation and Parking
The Key Bridge Marriott is easily accessible via taxi and public transportation. The Rosslyn Metro station (Blue and Orange lines) is approximately three blocks from the hotel via the pedestrian skywalk. Exit the station on the east side (Fort Meyer Drive), and turn left to follow the signs to the skywalk. Once you get up there, you will see the Key Bridge Marriott across Lee Highway.
Georgetown University also offers a neighborhood shuttle from the Rosslyn Metro to the Key Bridge Marriott from 7:00am to 11:00pm. It costs $1.00 and departs from the front entrance of the Metro station. It generally runs every 15 minutes and also picks up and drops off in front of the hotel.
Taxi fare is approximately $15.00 - $20.00 from Washington Reagan National Airport and $55.00 - $65.00 from Washington Dulles International and Baltimore/Washington International Airports. (Costs will vary with travel conditions, number of bags and passengers, and discretionary tips.) Please note that the Key Bridge Marriott does not offer shuttle service directly to and from these airports. If you wish to reserve SuperShuttle transportation, click here.
The maximum daily hotel parking rate at the Key Bridge Marriott is $12.00 per day Sunday through Thursday for overnight guests and non-guests, and $10.00 per day Friday and Saturday.
Shipping
Should you need to ship anything to the Key Bridge, please label your parcel(s) as follows and it will be held for your arrival:
Key Bridge Marriott
Attn: Nancy June
Senior Event Manager
1401 Lee Highway
Arlington, VA 22209
Hold for
Wireless Internet access is available in the Key Bridge lobby and in Connexion, the lobby bar. Internet is also available in guest rooms for $12.95 per day, which includes unlimited local and domestic calling. We will also provide wireless access for the Potomac Ballroom, and other meeting space if possible.
Temperatures for the Washington, DC, area in January typically range from 27-43°F, but we always encourage our attendees to check their favorite weather sources before traveling. (We have seen everything from ice storms to early cherry blossoms over the years.)
Meals include two breakfasts, one buffet lunch, the Thursday evening reception, and AM/PM breaks. For dinner suggestions on Wednesday or Thursday evening, the Key Bridge has excellent in-house options, or the concierge will be happy to assist you in finding something in particular in the neighborhood or DC area.
We will make our best efforts to accommodate dietary needs (e.g., allergies) or preferences (e.g., vegan). Please specify in your registration.
Cancellations must be made by Wednesday, March 16, 2011, in order for your registration fee to be refunded less a $25 cancellation fee. Refunds will not be made if no written cancellation is received and you do not attend the Conference (“no show”). Cancellation can be made online via the registration mechanism, or you can notify
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