Logistics
Meeting Materials
Ann Becker and Associates, Inc. (ABA), has always worked with the goal of minimizing waste in its events – to save the client’s and the event attendees’ funds, and to show respect for all resources, renewable or otherwise. As such, some of the materials for the 2012 EFRI Conference will be posted online, such as the Grantee Research Highlights and Conference evaluation form. We will still provide participant packets at registration check-in, including the Conference agenda, poster session floorplan, and the hotel layout. Materials for the Topic Area Work Groups will be handled at the discretion of the Program Directors in charge of the sessions. We will also provide complimentary Wi-Fi in the meeting space, so you can view the online materias from your own laptop, and the evaluation surveys will also be collected electronically.
Wednesday Arrival and Friday Departure
Wednesday evening offers an optional workshop for EFRI Grantees, "From EFRI Grantee to ERC: One Model for Continued Success after EFRI," presented by Lynn Preston, Leader of the NSF Engineering Research Centers (ERC) Program, and Deputy Division Director - Centers, Division of Engineering Education and Centers (EEC), NSF.
Grantees can set up their posters starting Wednesday at 5pm in the Capital View Ballroom (14th Floor) The Annual Grantees Conference officially opens at 8:30am on Thursday morning with the NSF Welcome and Opening Remarks.
We will adjourn no later than Noon on Friday, March 9.
Site and Accommodations
The Key Bridge Marriott is located at 1401 Lee Highway in Arlington, Virginia, just across the Francis Scott Key Bridge from the Georgetown district of Washington, DC. Guests can be reached at telephone 1-703-524-6400 and by fax at 1-703-524-8964.
We have reserved a block of guest rooms at the Key Bridge Marriott at the group rate of $199, single/double occupancy, plus state and local taxes (currently 10.25%). Click here to make your guest room reservations and type in your check-in date to begin. Or call the Key Bridge directly at 703-524-6400, or Marriott Reservations at 800-676-2959 and be sure to reference the “NSF EFRI Grantees Conference.” If you need it, our Group Code is [XXX]. To secure our group rate and ensure availability, please make your reservations by Wednesday, February 8, 2012, and before our block fills.
Key Bridge guest amenities include a full-service health club with Universal weight equipment, free weights, sauna, indoor (and seasonal outdoor) swimming pool, and whirlpool; in-room coffee and tea service; and weekday newspaper delivery to your door. Check-in time is 4:00pm; check-out time is 1:00pm.
Registration
If you register and pay by February 8, 2012, the Conference registration fee is $150. Thereafter and onsite, the fee increases to $175. Registrations secured with a purchase order by this date also qualify for the early rate. NSF staff are required to register and pay the registration fee, which is a reimbursable expense, in accordance with their attendance plans.
Local Transportation and Parking
The Key Bridge Marriott is easily accessible via taxi and public transportation. The Rosslyn Metro station (Blue and Orange lines) is approximately three blocks from the hotel via the pedestrian skywalk. Exit the station on the east side (Fort Meyer Drive), and turn left to follow the signs to the skywalk. Once you get up there, you will see the Key Bridge Marriott across Lee Highway.
Taxi fare is approximately $15.00 - $20.00 from Washington Reagan National Airport and $55.00 - $65.00 from Washington Dulles International and Baltimore/Washington International Airports. (Costs will vary with travel conditions, number of bags and passengers, and discretionary tips.) Please note that the Key Bridge Marriott does not offer shuttle service directly to and from these airports. If you wish to reserve SuperShuttle transportation, click here.
The maximum daily hotel parking rate at the Key Bridge Marriott is $12.00 per day Sunday through Thursday for overnight guests and non-guests, and $10.00 per day Friday and Saturday.
Shipping
Should you need to ship anything to the Key Bridge, please label your parcel(s) as follows and it will be held for your arrival:
Key Bridge Marriott
Attn: Heather Carroll
Senior Event Manager
1401 Lee Highway
Arlington, VA 22209
Hold for <guest name>
Wireless Internet access is available in the Key Bridge lobby and in Connexion, the lobby bar. Internet is also available in guest rooms for $12.95 per day, which includes unlimited local and domestic calling. We will provide wireless access for the Potomac Ballroom, and other meeting space, if possible.
Early March weather in the Washington DC area can be unpredictable, so please check your favorite weather source before traveling. Business and business-casual attire are both appropriate for the meeting, and we remind you to bring what you may need to utilize the hotel’s exercise facilities or walk about town on your own.
Meals include two breakfasts, one buffet lunch, the Thursday evening reception, and AM/PM breaks. For dinner suggestions on Wednesday or Thursday evening, the Key Bridge has excellent in-house options, or the concierge will be happy to assist you in finding something in particular in the neighborhood or DC area.
We will make our best efforts to accommodate dietary needs (e.g., allergies) or preferences (e.g., vegan). Please specify in your registration.
Cancellations must be made by Wednesday, February 29, 2012, in order for your registration fee to be refunded less a $25 cancellation fee. Refunds will not be made if no written cancellation is received and you do not attend the Conference (“no show”). Cancellation can be made online via registration, or you can notify
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